Scouting a location for a video production shoot helps you plan effectively, minimize risks, and ensure that your shoot runs smoothly while achieving the desired artistic vision.

BEFORE YOU GO:

• Research Online: Utilize Google Maps, satellite imagery, and online resources to get an initial sense of the location.
• Define Your Criteria: Clearly outline what you’re looking for in a location, considering factors like size, style, and accessibility.
• Create a Checklist: Develop a checklist of key features or requirements for the location to keep you organized during the scouting process.
• Check Local Regulations: Familiarize yourself with any permits, regulations, or restrictions that may apply to filming in the area.
• Review Photos and Videos: Look for photos and videos of the location online to get a better sense of its appearance and potential.
• Read Reviews: Seek out reviews or testimonials from others who have used the location for similar purposes.
• Consider Seasonal Factors: Take into account how the location may change with the seasons, such as foliage, weather, or tourist traffic.
• Evaluate Safety: Prioritize safety considerations such as access, terrain, and emergency procedures.
• Set a Budget: Determine your budget for location scouting and potential fees associated with securing the location.
• Plan Your Route: Map out your scouting route to efficiently visit multiple locations in a single trip.

DURING THE SCOUT:

• Take Notes: Bring a notebook or use a mobile app to take detailed notes and photos of each location.
• Document Details: Capture important details such as dimensions, lighting conditions, and potential challenges.
• Consider Logistics: Evaluate logistical factors such as parking, restroom facilities, and nearby amenities.
• Assess Noise Levels: Listen for ambient noise from traffic, construction, or other sources that may affect filming.
• Check Lighting Conditions: Note the direction and quality of natural light at different times of day.
• Visualize Shots: Imagine how each location could be framed and used for different types of shots.
• Test Acoustics: Assess the acoustics of indoor spaces for potential echo or reverberation issues.
• Measure Distances: Use a measuring tape or smartphone app to gauge distances and dimensions as needed.
• Look for Power Sources: Identify nearby power sources for lighting and equipment if needed. Evaluate Accessibility: Consider accessibility for crew, equipment, and any special needs or accommodations required.
• Talk to Locals: Strike up conversations with locals to gather insights about the area and any potential challenges or opportunities.
• Take Photos and Videos: Capture photos and videos from different angles and perspectives to document the location.
• Visualize Setups: Picture how you would set up equipment, props, and staging areas within the space.
• Check for Permits: Inquire about any necessary permits or permissions required for filming at each location.
• Consider Backup Plans: Identify backup locations in case your primary choices are unavailable or unsuitable.

AFTER THE SCOUT:

• Review Your Notes: Review your notes, photos, and videos to refresh your memory and compare different options.
• Prioritize Locations: Rank locations based on how well they meet your criteria and objectives.
• Share Findings: Share your findings with relevant stakeholders or team members for feedback and input.
• Calculate Costs: Estimate the costs associated with each location, including permits, fees, and logistics.
• Negotiate Terms: Negotiate terms with property owners or managers, including rental fees, usage rights, and insurance requirements.
• Secure Permissions: Obtain any necessary permits, contracts, or agreements for the chosen locations.
• Confirm Availability: Confirm availability and scheduling details for filming dates and times. Finalize Logistics: Finalize logistical arrangements such as parking, transportation, and catering if applicable.
• Communicate Details: Communicate location details and logistics to the cast, crew, and other relevant parties.
• Plan for Contingencies: Develop contingency plans in case of unforeseen issues or changes to the chosen locations.
• Prepare Release Forms: Prepare location release forms for property owners or managers to sign.
• Schedule Recces: Schedule additional recces or visits to the locations with key team members as needed.
• Address Concerns: Address any concerns or issues raised during the scouting process with property owners or managers.
• Finalize Budget: Update your budget with finalized location costs and expenses.
• Confirm Equipment Needs: Ensure you have the necessary equipment and resources for filming at each location.

TIPS FOR SPECIFIC TYPES OF LOCATIONS

• Outdoor Locations: Consider weather conditions, permits for public spaces, and potential noise or environmental factors.
• Indoor Locations: Assess lighting, acoustics, and available space for equipment and crew. Residential Properties: Respect privacy concerns and obtain permission from homeowners or tenants.
• Commercial Properties: Inquire about usage fees, restrictions on filming, and availability during business hours.
• Historical Sites: Research any historical significance or restrictions on filming at the location. Natural Settings: Be mindful of environmental regulations and the impact of filming on wildlife and ecosystems.
• Public Spaces: Check for any restrictions or permits required for filming in public parks, streets, or buildings.
• Private Venues: Coordinate with venue owners or managers to address logistical considerations and usage fees.
• Studio Spaces: Evaluate the availability of amenities, equipment, and support services offered by studio facilities.
• Remote Locations: Plan for additional logistics such as transportation, accommodations, and emergency services.

TIPS FOR SPECIFIC TYPES OF SHOOTS

• Interviews: Look for quiet, well-lit spaces with minimal distractions for conducting interviews. Narrative Scenes: Seek out locations that match the aesthetic and mood of the scene as described in the script.
• Action Sequences: Consider safety concerns, space requirements, and logistical challenges for filming action sequences.
• Product Shots: Choose locations that complement the product and provide visually appealing backdrops for showcasing features.
• B-Roll Footage: Scout for a variety of interesting angles, textures, and perspectives to capture compelling B-roll footage.
• Live Events: Plan for crowd management, audience seating, and technical requirements for filming live events.
• Documentary Filming: Identify locations that offer authentic settings and opportunities for capturing candid moments.
• Promotional Videos: Look for visually striking locations that highlight the brand or product being promoted.
• Training Videos: Seek out quiet, distraction-free environments conducive to learning and instruction.
• Virtual Productions: Consider the unique requirements of virtual or augmented reality productions, such as green screen setups or motion capture studios.

TIPS FOR SPECIFIC CONSIDERATIONS

• Weather Conditions: Check weather forecasts and have contingency plans in case of inclement weather.
• Time of Day: Visit locations at different times of day to assess lighting conditions and ambiance.
• Traffic Patterns: Consider traffic patterns and congestion that may affect accessibility and noise levels.
• Local Laws: Familiarize yourself with local laws and regulations governing filming activities in the area.
• Parking Availability: Assess parking availability and logistics for crew vehicles, equipment trucks, and talent transportation.
• Noise Pollution: Minimize noise pollution from nearby traffic, construction, or other sources during filming